Email system documentation (Alabama Department of Corrections)

Emma Best filed this request with the Alabama Department of Corrections of Alabama.
Tracking #

F-2018-01928

Multi Request Email system documentation
Est. Completion None
Status
Withdrawn

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the Alabama Public Records , I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Emma Best

From: Alabama Department of Corrections

Dear Emma Best,

I have received your request for documentation describing the email system used by this agency.

You will need to follow the Department's procedure to request public records by completing the Public Records Request Form, which I have attached for your convenience, (the request form can be found on our website at http://www.doc.alabama.gov/ under request public records for future reference) and submit it along with a $25.00 processing fee. The processing fee payment must be submitted in the form of a cashier's check or money order made payable to the Alabama Department of Corrections.

Once we receive your completed request form and processing fee, we will review our records for documents responsive to your request. If we determine there are records responsive to your request, we will notify you of the estimated costs to produce the records. Payment of the estimated costs must be paid before we begin production of the records. Upon completion, we will provide you with an invoice of any final costs. No records will be made available until the final costs are paid.

The procedure to request public records, including our fee schedule, is further explained in the public records request form.

Please note that we do not produce documents electronically in connection with public records requests.

Sincerely,

Rosie Shingles
Research & Planning Division
334-353-9541

From: Emma Best

According to https://sos.alabama.gov/sos-office/request-public-information, you are permitted to charge duplication fees - not $25 processing fees. Please explain why this processing fee is being levied.

Thanks!

From: Alabama Department of Corrections

You were referring to the Secretary of State website for Public Records.

The Alabama of Corrections has its own procedure for requesting public records. In accordance with AR 023 Requests and Release of Public Records V. Procedures, B. " A Processing Fee for all Public Records Requests will be assessed. This non-refundable fee must be included with the submission of the Public Records Request form. This minimum, fee must be made by cashier's check or money order only. That fee has been assessed for $25.00. For further information regarding our public records request see AR 023 Requests and Release of Public Records located on the Alabama Department of Corrections website.

Sincerely,

Rosie Shingles
Research & Planning Division
334-353-9541

From: Alabama Department of Corrections

Good afternoon,

Please refer to my email to you dated June 26, 2018. As of this date I have not received a public records request or the $25.00 processing fee. When I receive this information, I will be happy to address your request for information/documents.

I have attached the public records request form for your convenience.

Sincerely,

Rosie Shingles
Research & Planning Division
334-353-9541

Files

pages

Close