Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Rochester Police Department)

Dave Maass filed this request with the Rochester Police Department of Rochester, NY.
Multi Request Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies
Submitted Dec. 13, 2018
Est. Completion None
Status
No Responsive Documents

Communications

From: Dave Maass

Subject: New York Freedom of Information Law Request: Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Rochester Police Department)

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To Whom It May Concern:

Pursuant to the New York Freedom of Information Law, I hereby request the following records:

Materials related to this agency's acquisition of, access to, preservation of, or disclosure of automated license plate readers (ALPR) or ALPR data:

1. Policies related to the adoption of ALPR technology, including those guiding the procurement process or necessary administrative obligations before acquisition.

2. Training policies, requirements, and materials for automatic license plate reader system operators.

3. Databases used to compare data obtained by the automatic license plate reader system.

4. Policies related to the retention and security of captured ALPR data, including those regarding:
- the length of time after capture that data may be preserved
- exceptions to general data preservation policies
- internal data security and access
- data destruction

5. Policies related to the sharing of captured ALPR data by this agency with other agencies, including those directing:
- the manner in which another agency may request data
- the circumstances under which captured data may be shared, and
- the responsibilities of the recipient agency in regards to data retention and use.
- access by this agency to data obtained by automatic license plate reader systems not operated by the law enforcement agency.

Please also provide the number of requests made by outside agencies, if applicable.

6. Policies related to the sale of data or the sharing of data with non-law enforcement actors.
- If applicable, please provide all agreements between this agency and non-law enforcement actors.

7. Policies regarding oversight of automatic license plate reader system use.

8. Audit Reports

9. Policies related to maintenance and calibration.

Please also provide maintenance and calibration schedules and records for the system on file.

10. Any other policies or reports on subjects related to automatic license plate reader system use by the agency.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Dave Maass

From: Rochester Police Department

Subject: RE: New York Freedom of Information Law Request: Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Rochester Police Department)

Email

This message is sent on behalf of James P. Smith.

Greetings:

In order to expedite our searches and responses, and provide better customer service, requests can now be made directly through an online portal at the City of Rochester website.

The online form provides you with instant access to the City's Records Access Application form, and guides you through the necessary steps to make a request. With each submitted request, you will receive an email receipt letting you know that your request has been received and is being processed. This email will provide you with a reference number that you can use to track your request. You will also be able to create an account that will auto-fill your contact information-a useful feature for frequent requestors.

Please visit www.cityofrochester.gov/FOIL<http://www.cityofrochester.gov/FOIL<http://www.cityofrochester.gov/FOIL%3chttp:/www.cityofrochester.gov/FOIL>> to view and use the new online application form.

There is NO FEE for records and responses returned to you via email through this online request system.

Sincerely,

James P. Smith
Records Access Officer
City of Rochester
Bureau of Communications
30 Church Street, Rochester NY 14614

From: Rochester Police Department

Subject: RE: New York Freedom of Information Law Request: Automated License Plate Reader (ALPR) - Adoption, Use, and Data Retention Policies (Rochester Police Department)

Email

This message is sent on behalf of Justin Roj.

Greetings:

Your request for automated license plate reader records in not yet in our request system.

Please use our online form to make this request for records.

The online form provides you with instant access to the City's Records Access Application form, and guides you through the necessary steps to make a request. With each submitted request, you will receive an email receipt letting you know that your request has been received and is being processed. This email will provide you with a reference number that you can use to track your request. You may also create an account that will auto-fill your contact information if you anticipate frequent requests.

Please visit www.cityofrochester.gov/FOIL to view and use the new online application form.

There is NO FEE for records and responses returned to you via email through this online request system.

Sincerely,

Justin Roj
Records Access Officer
City of Rochester
Bureau of Communications
30 Church Street, Rochester NY 14614

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