Wesley Correspondence
| Tracking # |
24-847 |
| Submitted | March 22, 2024 |
| Est. Completion | None |
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Communications
From: Niles Coalition
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
all correspondence (letters, emails), with attachments, between George Gauthier of the Evanston Housing Coalition (EHC) and any City of Evanston staff or elected/appointed officials from January 1, 2015 and the date this request is processed (inclusive of those dates).
all correspondence (letters, emails), with attachments, between Richard Koenig of the Housing Opportunity Development Corporation (HODC) and any City of Evanston staff or elected/appointed officials from January 1, 2015 and the date this request is processed (inclusive of those dates).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Niles Coalition
From: City Clerk's Office
City of Evanston
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From: City Clerk's Office
City of Evanston
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A message was sent to you regarding record request #24-847:
Please be advised that an additional 5 business days from the original due date is needed and the additional time is needed for the following reason(s):
_____ records are stored at other locations than the office having charge of the requested records;
_____ request requires the collection of a substantial number of specified records;
_____ request has categorical terms and requires an extensive search;
___X__ requested records have not been located and additional efforts are being made to locate them;
_____ requested records require examination by personnel having the necessary competence to determine if they are exempt from disclosure or should be revealed only with appropriate redactions;
_____ records cannot be compiled with the public body within the time limits prescribed by paragraph (c) of this Section without unduly burdening or interfering with the operations of the public body; and/or
_____ There is a need for consultation, with another public body or among two or more components of the City having a substantial interest in the documents produced.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: City Clerk's Office
City of Evanston
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A message was sent to you regarding record request #24-847:
You are hereby notified that your Request for public records has been determined to be unduly burdensome pursuant to Section 3(g) of FOIA. The extraordinary volume of documents estimated to be over 7,189 emails and an estimated unknown staff hours and multiple staff members to fill the request is too burdensome on City resources to produce the request as drafted. Please contact the Clerk's Office at 847-448-8189 to discuss narrowing the scope of the request. Please consider narrowing your request by sender/recipient, topic, or date.
If you agree to narrow your request, you must submit a revised written request. The City of Evanston will take no further action or send you any further correspondence unless and until your current request is narrowed in writing. If we do not receive your narrowed request within fourteen (14) calendar days of the date of this letter, your current request will be denied.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Niles Coalition
Hello, please amend this request with the following:
all correspondence (letters, emails), with attachments, between Richard Koenig of the Housing Opportunity Development Corporation (HODC) and any City of Evanston staff or elected/appointed officials from January 1, 2022 and the date this request is processed (inclusive of those dates).
From: City Clerk's Office
City of Evanston
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A message was sent to you regarding record request #24-847:
Good afternoon,
The new search terms come up with over 5300 responsive emails. I think it would be helpful to narrow either the date/ add search terms or narrow the City staff that you are seeking communication with Mr. Koenig for. It may be that Mr. Koenig is carbon copied on an email that went to many City staff members and therefore it is populating many times for just 1 email.
Thank you,
Alex Ruggie
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: City Clerk's Office
City of Evanston
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A message was sent to you regarding record request #24-847:
You are hereby notified that your Request for public records has been determined to be unduly burdensome pursuant to Section 3(g) of FOIA. The extraordinary volume of documents (estimated to be over 5000 emails and estimated 100s staff hours and multiple staff members to fill the request is too burdensome on City resources to produce the request as drafted. Please contact the Clerk's Office at 847-448-8189 to discuss narrowing the scope of the request. Please consider narrowing your request by sender/recipient, topic or date.
If you agree to narrow your request, you must submit a revised written request. The City of Evanston will take no further action or send you any further correspondence unless and until your current request is narrowed in writing. If we do not receive your narrowed request within fourteen (14) calendar days of the date of this letter, your current request will be denied.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Niles Coalition
Please amend this request:
The following metadata for emails sent by Richard Koenig of the Housing Opportunity Development Corporation (HODC) to any City of Evanston staff or elected/appointed officials from January 1, 2022 and the date this request is processed (inclusive of those dates):
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
From: City Clerk's Office
City of Evanston
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A message was sent to you regarding record request #24-847:
Hi,
I wanted to update you that we are conducting a search with your new parameters. I will give you more updates as they are available.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: City Clerk's Office
City of Evanston
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A message was sent to you regarding record request #24-847:
You are hereby notified that your Request for public records has been determined to be unduly burdensome pursuant to Section 3(g) of FOIA.
The new parameters has still produced 5,000 emails threads and the estimated unknown amount of staff hours and multiple staff members to fill the request is too burdensome on City resources to produce the request as drafted. Please contact the Clerk's Office at 847-448-8189 to discuss narrowing the scope of the request. We ask again to please narrow your request by sender/recipient, topic or date.
If you agree to narrow your request, you must submit a revised written request. The City of Evanston will take no further action or send you any further correspondence unless and until your current request is narrowed in writing. If we do not receive your narrowed request within fourteen (14) calendar days of the date of this letter, your current request will be denied.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
From: Niles Coalition
Hello, we spoke to Raymond in the City Clerk's office.
Per their request during our phone conversation today, 4/29/24, I am emailing you the text of the revision we sent on 4/24/24 for FOIA request #24-847, when we amended the request to ask only for the metadata for the emails (Sender, Recipient(s), Date and time sent, Subject). That metadata is information that would not require extensive review for redactions, so providing it should not be burdensome.
From: Niles Coalition
04/24/2024
Subject: RE: Illinois Freedom of Information Act. Request #24-847
Portal
Please amend this request:
The following metadata for emails sent by Richard Koenig of the Housing Opportunity Development Corporation (HODC) to any City of Evanston staff or elected/appointed officials from January 1, 2022 and the date this request is processed (inclusive of those dates):
- Sender
- Recipient (To, CC, BCC)
- Date and time sent
- Subject
Thank you for your assistance in communicating this to the FOIA officer
From: City Clerk's Office
City of Evanston
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A message was sent to you regarding record request #24-847:
You are hereby notified that your Request for public records has been determined to be unduly burdensome pursuant to Section 3(g) of FOIA. The request volume of documents is estimated to be over 5,300 emails and requires an estimated unknown amount of staff hours and multiple staff members to fill the request is too burdensome on City resources to produce the request as drafted. Please contact the Clerk's Office at 847-448-8189 to discuss narrowing the scope of the request. Please consider narrowing your request by sender/recipient, topic, or date.
If you agree to narrow your request, you must submit a revised written request. The City of Evanston will take no further action or send you any further correspondence unless and until your current request is narrowed in writing. If we do not receive your narrowed request within fourteen (14) calendar days of the date of this letter, your current request will be denied.
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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Evanston.<br><em>Technical support:</em> See our <a href="https://www.nextrequest.civicplus.help/hc/en-us/categories/17720084172567-Requesters">help page</a>
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