Records retention schedules (Boston Police Department)

Dear Albert Serna
Thank you for your interest in public records of Boston Police Department. Your request has been received and is being processed. Your request was received in this office on 1/8/2024 9:03:00 PM and given the reference number B000071-010824 for tracking purposes.
If this is a media request, please contact the Office of Media Relations directly at 617.343.4520.
To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

Any and all materials, indices, directives, manuals, and other guiding documentation regarding the records generated and retained by Boston Police Department, including but not limited to any and all applicable:

• Record retention schedules
• Indices to the records management program
• Any other data structures used for the management of records: digital, paper, and otherwise

I request that you release records for this request on a rolling basis as they become available and in electronic form. If your agency does not maintain these public records, please let me know who does and include the proper custodian's name and address. If you choose to deny this request, please provide a written explanation for the denial including a reference to the specific statutory exemption(s) upon which you rely. Also, please provide all segregable portions of otherwise exempt material.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is not made for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Albert Serna Jr.

Upload documents directly: https://www.muckrock.com/
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Public Records Center.
Director, Public Information
Boston Police Department

Track the issue status and respond at: https://bostonma.govqa.us/WEBAPP//_rs/RequestEdit.aspx?rid=28908

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST B000071-010824 created 1/8/2024 9:03:00 PM Dear Albert Serna, The Boston Police Department (Department) has received your request for public records.  This response applies only to records that exist and are in the custody of the City.  See A Guide to the Massachusetts Public Records Law, p. 32, n.115.  It is expected that a custodian of records must use her superior knowledge of her records with respect to responses to public records requests.  950 CMR 32.04(5).  Specifically, you requested: To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

Any and all materials, indices, directives, manuals, and other guiding documentation regarding the records generated and retained by Boston Police Department, including but not limited to any and all applicable:

• Record retention schedules
• Indices to the records management program
• Any other data structures used for the management of records: digital, paper, and otherwise

I request that you release records for this request on a rolling basis as they become available and in electronic form. If your agency does not maintain these public records, please let me know who does and include the proper custodian's name and address. If you choose to deny this request, please provide a written explanation for the denial including a reference to the specific statutory exemption(s) upon which you rely. Also, please provide all segregable portions of otherwise exempt material.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is not made for commercial usage.

I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Albert Serna Jr.

Upload documents directly: https://www.muckrock.com/ We have reviewed our files and have located records that correspond to your request. These records can be located at https://police.boston.gov/rules-procedures/ You may appeal this response to the Supervisor of Records in the Office of the Secretary of the Commonwealth. G. L. c. 66, § 10A (c); G. L. c. 66, § 10(b)(ix); 950 CMR 32.08; 950 CMR 32.08(1)(h) (in petitioning the Supervisor, the requester shall provide a copy of such petition to the records access officer associated with such petition).  You may also appeal to the Superior Court.  950 CMR 32.06(3)(c). Thank you.